By-laws

Public Library Board

ARTICLE I

NAME

As authorized by the City of Mound City and Chapter 182 Missouri Revised Statutes this body shall be known as the Mound City Public Library Board of Trustees. 

ARTICLE II

MEETINGS

Section 1.
The regular meeting of the Library Board shall be held at a time designated by the Board in the library or such other place the Board may determine.  The board meets the second Monday of each month at 5:00 p.m. in the library.

Section 2.
Special meetings may be called by the Chair or at the call of any two members of the Board, provided that notice thereof be given to all Board members.

Section 3.
A majority of the members shall constitute a quorum at all meetings of the Board.  This would constitute 5 of 9 members present.

Section 4.
All questions presented for a vote of the Library Board shall be decided by a simple majority of the quorum, including the vote of the Chair.

Section 5.
Any member of the Board who misses three consecutive meetings without notification or good cause shall be deemed to have resigned, and the Board will recommend to City Council that a replacement be appointed for the balance of the unexpired term.  Members are expected to communicate in person, by email or by phone in these circumstances.

Section 6.
Robert's Rules of Order, Newly Revised shall govern in the parliamentary procedure of the Board, in all cases to which they are applicable and in which they are not inconsistent with these by-laws.

ARTICLE III

OFFICERS

Section 1.
The officers of the Board shall be a Chair/President, a Vice-Chair/President, a Secretary and a Treasurer.

Section 2.
Once approved by existing board vote new officers shall be presented to the City Council for appointment in June and take office at the first regular meeting in July.  Each member shall serve for a term of 3 years and may choose to hold 3 consecutive terms after which they must retire for a period of at least 2 years.

Section 3.
Vacancies in office shall be handled as follows:

(a) In the event of resignation of incapacity of the Chair, the Vice-Chair shall become the Chair for the unexpired portion of the term.

(b) Vacancies in officers other than the Chair shall be filled for the unexpired term by appointment.

Section 4.
Duties of the officers shall be as follows:

(a) Chair:

(i) Preside at all meetings.

(ii) Represent the Library Board at public functions.

(iii) Appoint special committees.

(iv) Assist Library Director in establishing the agenda for each meeting. Agenda items requested by any Board member will be included.

 

             (b) Vice-Chair:

(i) Assist the Chair in directing the affairs of the Board and act in the Chair's absence.

  (c) Secretary:

(i) Be responsible for the accuracy of the minutes of the Board meeting and bring any corrections to the attention of the Board at its next meeting. The Secretary shall sign the approved minutes and file in Record Book.

 

              (d) Treasurer: 

                       (i) Responsible for maintaining all financial records and accounts related  

                           to the library including annual state filings, yearly budget planning with the

                           Library Director and distribution of funds as bills arise.

         

ARTICLE IV

COMMITTEES

Section 1.
Committees may be appointed for special purposes by the Chair and with the consent of the majority of the Board. All committees will have at least one Library Board member serving on them. These committees are automatically dissolved upon completion of the assignment.

ARTICLE V

LIBRARIAN

Section 1.
The Library Director shall be an ex-officio member of the Board.

ARTICLE VI

POWERS AND DUTIES OF BOARD MEMBERS

Section 1.
Board members shall:

(a) Abide by applicable ordinances of the City of Mound City.

(b) Act in an advisory capacity of the City Council, Mayor, and Library Director.

(c) Recommend policies to govern the operation and program of the library.

(d) Assist in planning and give guidance for expansion of library facilities.

(e) Assist in interpreting the policies and functions of the Library Department to the public.

(f) Encourage in every possible way the development and advancement of the public library.

ARTICLE VII

AMENDMENTS

Section 1.
These by-laws may be amended by a majority vote at any regular meeting, provided all members have been notified of the proposed amendments at least ten days prior to such meeting.  Majority vote, or 5 of 9, would be required for each change. 

last updated: 08/11/2010